This policy (together with our Conditions of use and any other documents referred to in it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
The Joint Brussels Office is a branch office of the Law Society of England and Wales. The office is shared with the Law Society of Scotland and the Law Society of Northern Ireland. It is the Law Society of England and Wales that is the contracting party under these Conditions of use. All references to the Joint Brussels Office shall be construed and read as the Law Society of England and Wales.
- to assure you that we recognise and fully respect the privacy and personal data of the visitors to this website; and
- to explain what personal information we collect from this website and how we ensure its best protection.
The Joint Brussels Office complies with the Data Protection Act 1998 (the ”Act ”). For the purposes of the Act, The Joint Brussels Office is the data controller and sole owner of the personal data collected on the Website.
We use up-to-date industry procedures to keep personal data as safe and secure as possible and to protect against loss, unauthorised disclosure or access. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the Website; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
The Act gives you the right to access details that we hold about you. Your right of access can be exercised in accordance with the Act. A small fee may be payable in respect of any access request.
For more information please refer to our Data Protection Policy.
What information do we collect?
We may collect information about you, your organisation and your colleagues when you engage in contact with us and when we engage in other contact with you. When engaging in contact with the Joint Brussels Office you agree to the information supplied being used in the manner described here.
How we use information
Information may be used by the Joint Brussels Office for the purpose of performing its role as the representative body for solicitors and solicitors’ firms. For example, information may be used:
- to promote your services, such as by publishing the name, status, accreditation and specialism of a regulated person or law firm; and
- to maintain and raise professional standards by sending communications to you containing news, information about accreditations and the practice support available from the Joint Brussels Office. If you do not wish to receive such communications then you can amend your contact preferences within the My Law Society service www.lawsociety.org.uk/my-law-society. You can access these preferences from your Account page. If you do not have a My Law Society account you should contact us at firstname.lastname@example.org
- to ensure that content from the Website is presented in the most effective manner for you and for your computer
- to allow you to participate in interactive features of our service, when you choose to do so, and
- to notify you about changes to our service.
The Joint Brussels Office uses information gathered to prepare statistics and reports, including on identifying trends, practising numbers, turnover and our business performance. Such reports containing statistically based data may be published with all non publicly available information removed.
People we work with
The Joint Brussels Office shares some central functions with the Solicitors Regulation Authority including our IT which is administered by a central services function of the Law Society group. Our central services team will have access to the information provided to us to the extent necessary to perform their role.
We may from time-to-time outsource certain aspects of our work or administrative functions. This means that carefully selected third party suppliers may also have access to the information we gather, such as a chosen supplier of IT, photocopying, scanning or legal services. In such circumstances appropriate steps are taken to maintain the security and confidentiality of the information and to restrict its use to those required for our purposes.
Please see our separate page on cookies: http://www.lawsocieties.eu/cookies/
Changing the information we hold about you
If you would like to change any information we hold about you that has been collected via use of this Website or want to it to be removed from our database, you should contact us at email@example.com.
We do not at present forward the information collected about you to any third parties except where required by law to do so or in order to enforce or apply our Conditions of use. However, we reserve the right to change this position at any time.
If the Joint Brussels Office chooses to employ the services of a third party it will inform you, but the change will only apply in relation to information which we collect from you after we have informed you of the change. We will not disclose any information we have already collected about you without your consent, other than where required to do so by law or in order to enforce or apply our Conditions of use.
At all times, the Joint Brussels Office will control and be responsible for the use of your personal information.
By using the Website, you consent to the collection and use of your personal information in the manner set out above.
The Website may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Concerns about how your information is handled
If you have any questions or concerns about how your information is handled you may raise these with the individual who you are in contact with at the Joint Brussels Office in the matter in question. If you do not have a specific contact then you may contact the Law Society group Data Controller by emailing firstname.lastname@example.org . You may also raise a complaint with the Law Society Complaints Policy).